Email Security Best Practices

Email security

Email security defines various techniques for keeping sensitive information safe, and accounts protected against unauthorized access, failure or breach.

As with recent trends, E-mail is key to contact in today’s busy world. But what happens when something goes wrong and you’re risking your security? Viruses like Ransomware, Phishing Scams, and breaches of information are not rare. It is extremely important to ensure that your data does not get into the wrong hands.

Are your mails secure? if not, follow these simple practices to enhance your Email security.

Email Security best practices:

Unique passwords

Passwords are a key factor in keeping your email details protected. A good strong password is the first line of protection against a breach of security. Change your passwords regularly and use different ones for each account to ensure things stay secure.

Spam filter

Having a good filter is extremely important to avoid spam emails. But you should remain cautious, even with a filter. Never answer spam, or click any “unsubscribe” links. This will simply confirm your email address valid to the spammer.

Recognize phishing emails

phishing email’s identification is very important as they steal personal information & install malware. Phishing emails generally, include threats & poor grammar. And also, it must include words like ‘urgent’ to get the sensitive information or ‘click’ on a link that leads to a dangerous download.

Never open unexpected attachments 

Moreover attachments are another way of getting access to your data. Once you open an attachment, make sure about the sender ie, whose email you are going to receive or your expectations with that email.

General security measures 

In addition to all of the above, general security measures against malicious attempts can also be useful. Don’t send any personal information via email, & make sure your mail provider uses SSL or TLS to ensure that your email is encrypted from the moment you hit the send button when it appears in the mailbox of the recipient.

Enable Two-Factor authentication

As its name may suggest, during the sign-in process, two-factor authentication allows an account holder to provide a secondary means of identification, in addition to password.

Use business email addresses only for professional use

Implementing advanced endpoint security solutions and ensuring that only work-related messages reach your computers is the best way to achieve this goal.

Never use public WiFi to connect emails

Public WiFi is never safe, and attackers can steal all of the information that passes through a network in many ways. Indeed, attackers just need a laptop and a basic software to hack public WiFi networks and then track all traffic, passwords or sensitive informations.

Always scan for Virus and Malware emails

Also check your security settings and allow specific options. And also, make sure your email provider provides antivirus solutions.


Email security is one of the major concerns of most of the companies that perform business operations over the internet. Email security doesn’t have to be hard but it’s one of those things to talk about. The effects can be drastic and it’s worth to take a proactive approach towards. The practices discussed above can be used to maintain the security of the emails.

In case of any help or query, please contact us or raise a ticket.

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